Data Protection Policy
The Middle Temple Young Barristers’ Association (MTYBA) processes and stores personal information in accordance with the Data Protection Act 1998 and MTYBA’s Data Protection Policy, set out below.
MTYBA is committed to compliance with all relevant EU and UK laws in respect of personal data and to the protection of the rights and freedoms of individuals whose information we collect and process in accordance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).
This policy applies to all of our personal data processing functions in relation to our members and any other personal data that we process from any source. This policy sets out the kind of personal data that is collected from you, the lawful basis on which it is collected, how it is processed and your rights in relation to requesting access, rectification and deletion of your personal data.
Partner organisations and third parties working with us which have or may have access to personal data will be required to adhere to all obligations imposed by data protection legislation.
In the unlikely event of a data protection breach, it will be reported within 72 hours to the appropriate authorities and the member(s) directly concerned.
The lawful basis for collecting your personal data
As a membership organisation, MTYBA has a legitimate interest in collecting, storing and processing the personal data of our members in order to keep them informed of our activities related to the MTYBA’s objectives. Alternatively, we consider that by joining our mailing list you give your consent for MTYBA to collect and process your personal data.
We may store information concerning how recipients use our email updates for the purposes of web analytics. This is anonymised, but allows us to see which emails are opened, and how often, by recipients so that we can continue to provide events and activities of interest to our members.
We may retain and process the data of individuals who visit our website for the purposes of our legitimate interests as an organisation. Where this data is retained or processed, it will be balanced against individual privacy rights and anonymised. Where the information you provide includes sensitive data we will seek your explicit consent to store and retain that data in connection with your communications with us. The legal basis for the retention and processing of this data is a combination of our legitimate interests and consent.
When we collect your data
MTYBA collects personal data when:
- Individuals or organisations voluntarily sign up to our mailing list either: online through our website, by emailing us directly or by completing sign-up sheets at MTYBA and Middle Temple events;
- Individuals voluntarily apply for an International Intern Award or Practice Development Grant;
- Individuals request to attend education and training or social events organised by MTYBA.
We also collect the personal data (name and contact details) of persons within organisations with whom we may wish to partner with for producing an event or publication connected to our stated objectives.
Who we share your data with
In order to keep our members' communications preferences up-to-date, MTYBA has agreed to share the email addresses of new additions to our mailing list with the Middle Temple. Therefore in order to subscribe to the MTYBA mailing list we will require you to consent to us sharing the data in this way.
You can view and alter your communication preferences on your account on the Middle Temple website at any time. If you request to unsubscribe from our mailing list we are required to update Middle Temple so that they may update your communication preferences accordingly.
MTYBA uses Mailchimp for our membership mail outs. Mailchimp stores data in the United States but has taken steps to comply with GDPR and is signed up to the EU-US Privacy Shield. Mailchimp records how many times an individual user opens the emails we send, thereby allowing us to analyse the effectiveness of our communication strategy. Their privacy statement can be found on their website.
Subject to those third parties provided above, your information will not be distributed to any other third parties unless it is anonymised, you give us explicit consent to do so, we are required to do so under a statutory or legal obligation, or are permitted to do so by the Data Protection Act 1998.
We may need to contact you via email or otherwise, in relation to the above purposes. It is your responsibility to update your information or notify MTYBA of any changes to your personal details so that the information that MTYBA holds is accurate and kept up to date.
You can email us (email@example.com) of any change in your circumstances. You have the option to opt-out of any communication you sign up for at any time by contacting MTYBA, or by clicking opt-out links at the bottom of emails you receive.
Photography at events
Please be aware that photography, audio and video recording may take place at our events. These may be used for promotional purposes by MTYBA, including in printed publications, on our website, and on our social media accounts. If you would not like to be photographed or to have your images used, please alert a member of the MTYBA committee prior to or at the start of the event. We are unable to guarantee, however, that you will not be included in the background of photographs that are being taken. You can ask MTYBA to stop using your images at any time using the contact details below.
Accessing your personal data & queries
Under the Data Protection Act 1998 you have a right to change or access your information at any time. If you have any queries or want to see the personal data MTYBA holds on you by making a Subject Access Request, please contact us at firstname.lastname@example.org.
We may charge an administration fee for Subject Access Requests.
If it transpires that any information we hold is inaccurate or incorrect you should inform us immediately so that it can be amended.